We are seeking a highly organized and professional Secretary to the Board of Directors (BoD) to support the executive leadership team at our holding company in Central Jakarta. The ideal candidate will play a crucial role in ensuring smooth communication, efficient scheduling, and effective coordination of the Board’s activities. This position requires a proactive individual with excellent communication skills, attention to detail, and the ability to handle confidential information with the utmost discretion.

 

Key Responsibilities

• Administrative Support: Provide comprehensive administrative support to the Board of Directors, including managing calendars, scheduling meetings, and preparing agendas.
• Meeting Coordination: Organize and coordinate Board meetings, including the preparation and distribution of meeting materials, taking minutes, and following up on action items.
• Communication Management: Handle correspondence on behalf of the Board, ensuring timely and accurate communication with internal and external stakeholders.
• Document Management: Maintain and organize corporate records, legal documents, and Board resolutions, ensuring compliance with regulatory requirements.
• Travel Arrangements: Arrange travel itineraries, accommodations, and logistics for Board members for both domestic and international trips.
• Event Planning: Assist in planning and executing corporate events, meetings, and functions attended by the Board.
• Confidentiality: Manage sensitive and confidential information with the highest level of integrity and discretion.
• Liaison Role: Act as a point of contact between the Board and other departments, ensuring clear and effective communication across the organization.
• Project Assistance: Support the Board in various strategic initiatives and projects, providing research, documentation, and coordination as needed.
• Office Management: Oversee the smooth operation of the executive office, including managing office supplies, equipment, and vendor relationships.

 

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field is preferred.
• Minimum of 1 year of experience in an executive assistant or secretary role, preferably within a corporate environment.
• Excellent verbal and written communication skills in both English and Bahasa Indonesia.
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
• High level of accuracy and attention to detail in all tasks.
• Proven ability to handle confidential information with integrity and professionalism.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms.
• Strong interpersonal skills and the ability to work effectively with senior executives and external stakeholders.
• Ability to anticipate needs, solve problems proactively, and adapt to changing priorities.
• Willingness to work beyond regular office hours when necessary.

Health Insurance What's your expected monthly basic salary? How many years' experience do you have as a Secretary to The Board of Directors? Which of the following languages are you fluent in? Do you have experience in an administration role? Which of the following Microsoft Office products are you experienced with? Do you have secretarial experience? How much notice are you required to give your current employer? Are you available to travel for this role when required?