Position: Secretary & Personal Assistant to CEO

Responsibilities :

• Maintain executive’s agenda or calendar and assist in planning appointments, and board meetings.
• Organise fund-raisers, staff appreciation functions, and other company events.
• Preparing board meetings, which included drafting agendas, gathering and printing all necessary documents, and organising refreshments.
• Coordinate meetings, and conference calls, attending meetings and keeping minutes (Minutes of meetings)
• Handle and prioritise all outgoing or incoming correspondence (e-mail, letters, packages, calls etc.)
• Arrange domestic and international flights, transportation, and accommodation for C-level executives.
• Handle confidential documents and ensure their confidentiality.
• Conduct research and prepare presentations or reports as assigned
• Act as the point of contact among executives, employees, clients and other external partners
• Format information for internal and external communication – memos, emails, presentations, report
• Managing C-level executives' personal and business diaries.
• Forwarding or replying to emails and correspondence addressed to C-level executives.
• Compile and submit expense reports to C-level executives.
• Perform personal errands for C-level executives as required.
• Handle Petty Cash for C-level needed also in banking and finance related to C-level needed
• Handle C-level personal belongings and C-level family needs related to travel etc.
• Handle Household needed for C-level House.
   

Requirements:

• Minimum 10 years of experience as Secretary.
• Educational Background from the Secretary is a must.
• Certification in office administration or management is advantageous.
• Strong organisational skills.
• Integrity and professionalism.
• High Initiative and Proactive person.
• Responsible and multitask person.
• Excellent communication skills and a team player.
• Honest, diligent, tough and detail-oriented Person.
• Excellent MS Office knowledge Especially in Excel (Advance).
• Willing to work overtime.
• Willing to work on weekends or public holidays, if needed (remote or from office).
• Can join immediately.

Please send your latest CV and/or resume.

Visit our website at https://www.indoplasenergy.com