QUALIFICATIONS, EXPERIENCES & ATTRIBUTES

• Bachelor's Degree holder preferably in Library or Administration 
• Demonstrated fluency in written and spoken English
• Demonstrated experience using Microsoft Office (Word, Excel, and PowerPoint), Oracle, Windows, and macOS.
• Knowledge of Modern Office Practices and Procedures, including filing systems and telephone techniques, letter and report writing, and office machines
• Outstanding personal communication skills, meets the parents, students, and staff, tactfully and courteously.
• Helpful, cooperative, eager to communicate and problem-solve
• Demonstrated ability to work collaboratively with others of various cultural backgrounds
• Demonstrated experience and comfort level with adolescents, especially in instructional settings
• Helps maintain a positive and friendly working atmosphere with others
• Demonstrated ability to identify, manage, and initiate projects without direct supervision
• A clear commitment to Child Safeguarding, safety, service learning, and environmental stewardship

DUTIES AND RESPONSIBILITIES

1. Ordering Tasks
   • Creates and processes all library orders.
   • Coordinates with the Purchasing Office.
   • Checks on newly arrived materials and monitors non-received items.
   • Ensures all orders are processed accurately and on time.
   • Prepares a list of supplies and equipment orders.
   • Check stock and plans for the year ahead.
2. Filing and Secretarial Tasks
   • Maintains patron files (e.g., lost/damaged books, returns, deposits).
   • Keep files up to date (e.g., petty cash vouchers, temporary bonds).
   • Weed out old files.
   • Maintains and distributes publishers’ catalogs to relevant departments.
   • Conducts library business by phone (e.g., screening calls, taking messages, communicating with vendors).
   • Ensures the filing system is neat and effective.
3. Library Support
   • Assists the Library Media Specialist in updating book records.
   • Assists in maintaining the library budget.
   • Keeps accurate spreadsheets to prevent budget overruns.
   • Maintains and processes all library periodicals and online subscriptions.
   • Tracks expiration dates to ensure timely renewals.
4. Student Interaction:
   • Assists in managing student behavior to maintain a positive and safe learning environment.
   • Helps students locate books and retrieve information.
   • Manages book checkouts and supervises the library.
5. Staffing and Events:
   • Trains new staff and schedules desk duties.
   • Ensures continuous supervision of the library.
   • Organizes library events and coordinates group or vendor visits.
6. Additional Responsibilities:
   • Engages in activities to enhance job competency.
   • Embrace the JIS Learning Dispositions of Resilience, Resourcefulness, Relating, and Reflectiveness
   • Perform other related duties and assume other responsibilities as assigned by the Library Media Sepcialist